Hi Dave,

I'm gonna take a stab at this from a couple of directions.

1. ISO 15489 would seem to meet the definition of a nationally recognized
standard for records management. Can't remember if it deals with permanent
records from the perspective of a nationally accepted definition of what one
is, but might start there.

2. There are a number of standards from the American National Standards
Institute, mostly with AIIM, that deal with legal admissibility of
electronic records and optical storage. Some of these include:
ANSI/AIIM TR-31, "Performance Guideline for the Admissibility of Records
Produced By Information Technology Systems As Evidence" (parts 1-4)
ANSI/AIIM TR-39, "Guidelines for the Use of Media Error Monitoring and
Reporting Techniques for the Verification of Stored Data on Optical Digital
Data Disks"
ANSI/AIIM MS59-1996, "Standard Recommended Practice for Media Error
Monitoring and Reporting Techniques for the Verification of Stored Data on
Optical Digital Data Disks"
ANSI/AIIM TR-25, "The Use of Optical Disks for Public Records"

Best I can think of off the top of my head on a chilly Colorado afternoon.

Cheers,

Jesse Wilkins
CDIA+, LIT, EDP, ICP
IMERGE Consulting
(303) 574-1455 office
(303) 484-4142 fax
[log in to unmask]
http://www.imergeconsult.com




>From: David Gaynon <[log in to unmask]>
>Reply-To: Records Management Program <[log in to unmask]>
>To: [log in to unmask]
>Subject: Permanent Record Standard for E-Records
>Date: Fri, 29 Oct 2004 14:07:08 -0700
>
>I recently came across an electronic record requirement in Minnesota
>Statutes (Minn. Stat. §  46.04 (2003)/Subdivision 3).  This pertains to
>electronic records used for a particular purpose and contains several
>requirements including one that states, "...a document or record may be
>transferred to and stored on a nonerasable imaging system and retained
>only in that format if all documents and records preserved on nonerasable
>optical imaging systems meet nationally recognized standards for permanent
>records and are available for retrieval for as long as applicable law
>requires..."
>
>I was wondering if anyone on the list has a viewpoint on what are
>nationally recognized standards for permanent records.  And yes I know
>that this should be referred to counsel and/or regulators for
>clarification.  But I thought our community of records managers would have
>some thoughts on this one and perhaps records managers in Minnesota were
>consulted in the writing of this statute.
>
>Happy Friday
>
>Dave Gaynon
>
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