Trying to manage paper can be differcult. I'm currently employed at University of Maryland Department of Transportation Shuttle Buses. Upon arrival all information on the many buses were kept on paper. What a mess. To find information dated back 2 years ago could be impossible when storage is overflowing with boxes that are not dated. How can one manage paper? I've taken the paper management to another level.Discard the paper which is time consuming,cost effective, meaningless when we have automated systems to store information.
Zelda
-----Original Message-----
From: Barry Malone <[log in to unmask]>
To: [log in to unmask]
Date: Tue, 2 Nov 2004 10:37:57 -0500
Subject: Time to Mange Paper - Follow-up
Thanks to the one person that responded offline. I thought I'd share what I found through internet searches
There are over 4 trillion paper documents in the U.S., and this number is growing at 22% per year. - Coopers & Lybrand
It costs $25,000 to fill a four drawer cabinet, and $2,160 per year to maintain Orfal, Harkey, and Edwards in Essential Client/Server Survival Guide
In spite of reports to the contrary, paper use is huge and continues to grow. Each day, U.S. workers generate 2.7 billion new sheets of paper. ATG & Rheinner, Reuters
Paper Management reduces office productivity. Of a total 8 hours wasted per week in paper document management activity, finding documents wastes 1 hour, difficulty sharing documents wastes 1 hour, distribution & storage wastes 1 hour, and archiving and retrieval wastes half an hour. Gartner Group
The number of pieces of paper used in offices in the United States is increasing at 6% per year. Personal computers and copiers make it easier to generate paper output. Cap Ventures, Norwell, Mass
http://www.ambsystems.com/ManagingPaper.htmAMB Systems, LLC1867 HeatherhillTrenton, MI 48183 *----------------------------------------------------------------------------------------------------------------------Almost 80% of today's information is still paper-based. U.S. and Canadian businesses generate over 1 trillion new pieces of paper each year The average time to retrieve and re-file a paper document is 10 minutesAn average of 3% of documents are lost or misfiled and have to be recovered at an alarming cost of $120 per document The average office worker makes 61 trips per week to the fax machine, copier and printer It costs about $25,000 to fill a four-drawer filing cabinet and over $2,100 per year to maintain it(Source: Gartner Group, Coopers & Lybrand, Ernst & Young)http://www.filepic.com/costjus_legal.htm *-----------------------------------------------------------------------------------------------------------------------------------------------1 * 3 ft. filing cabinet drawer = 9,000 documents (pages)
1 * 4 drawer filing cabinet = 36,000 documents (pages)
1 * 4 drawer filing cabinet requires 21 sq. ft. of storage space (Including space to open drawers) Annual cost of storing your documents:
No. of filing cabinets __________ X 21 sq. ft = __________ total square feet.
Total square feet _________ X $ _________ per sq. ft. = $ ________ Annual Cost Time management experts estimate that searching for documents occupies 20% to 30% of the average employee's time. Therefore, based on the 20% figure, the annual savings in man-hours is as follows 20% X No. of employees __________ X $ ___________ Avg. Annual Wages = $ __________ Savings
http://www.nopapercuts.com/ROI.htmImaging Solutions
1300 Bristol North Suite 100
Newport Beach, CA 92660 *------------------------------------------------------------------------------------------------Assume that you receive 200 important paper documents daily for filing. 200 documents x 6 minutes each to file = 1,200 minutes daily / 60 minutes per hour = 20 hours x $15 per hour (including SS and benefits) = $300 per day x 260 days a year = $78,000 per year http://www.disusa.com/whitepaper/whitepapers.htmlDocument Imaging Solutions, Inc.P.O. Box 517
Spring Lake, MI 49456 Barry Malone
Mgr Global R&D Records Management
500 Arcola Road
Collegeville Pa. 19426
Maildrop A1108G
484-865-2345
Fax 484-865-9271
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