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Records Management Program <[log in to unmask]>
Subject:
Re: Retentions for records of destroyed boxes and files
From:
Steven Whitaker <[log in to unmask]>
Date:
Thu, 18 Nov 2004 08:01:47 -0800
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Records Management Program <[log in to unmask]>
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Very well stated.

Best regards, Steve
Steven D. Whitaker, CRM
Records Systems Manager; City of Reno

>>> [log in to unmask] 11/17/04 04:09PM >>>
>>"Just in case" must be like CYA.<<

I do not recommend permanent retention for records of disposal.  I
believe (I am not an attorney...) that the purpose of retaining the
disposal records is 1.) to account for recently disposed records and
2.)
to prove that the disposals were accomplished in the normal course of
business.

Ten years worth of disposal records generally would to be enough to
satisfy either purpose.

Bill Roach, CRM
Enterprise EDMS Coordinator
State of North Dakota
ITD/Records Management
701-328-3589

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