Terry,
A good answer would require more information about the documents, particularly whether or not they are folded and would have to be unfolded to copy them. Off the top of my head I would recommend encapsulating them in archival polyester film. This is not laminating them, but rather making a something akin to a clear file folder. The polyester folder will protect the documents during handling, filing, etc., and you can copy the documents while they are inside (if single sheets).
Other resources you can try are the archives list serve, the Society of American Archivists, and archival supplies companies like Hollinger, www.hollingercorp.com.
Good luck,
Gary Link
Corporate Records Manager
Astorino
227 Fort Pitt Boulevard
Pittsburgh, PA 15222
412.765.1700
412.765.1711 Fax
www.astorino.com
-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]]On
Behalf Of Terry Schofield
Sent: Monday, January 10, 2005 2:00 PM
To: [log in to unmask]
Subject: proper handling of old, brittle documents
Can anyone give me advice on copying really old documents? They were just
pulled from offsite storage and we need to make a copy to distribute to some
folks in need. The documents are from 1927 and the paper is fading and brittle.
Will I cause any damage if I use the photocopier? I would like to preserve the
originals as best I can. I'm am so excited to have found these and am really
afraid to touch them...this is so cool!
Thank you!
Terry Schofield
Sr. Records Management Analyst
[log in to unmask] <mailto:[log in to unmask]>
(610) 666-4519
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