I am prohibited from lobbying, but here is the link:
http://legisweb.state.wy.us/2005/Introduced/HB0270.pdf
>>> [log in to unmask] 1/27/2005 9:59:18 AM >>>
Good morning all!! I'm usually a lurker but I'm posting this from the
CRM listserv to the records management listserv for Janie Wait with her
permission. I've read the changes in the policy below and while they
seem well intentioned I don't think the legslators have thought through
this one. In another post to the CRM Listserv Janie said that "State
Archives was NOT consulted about or informed of this legislation being
proposed", but they are now in the process of reviewing it and "are
involved in trying to rewrite the bill to something that integrates
reasonable records management practices at the very least." I think the
intent of the proposed changes are good but the wording and
ramifications of these changes were not completely thought through.
-----Original Message-----
From: Janie Wait [mailto:[log in to unmask]]
Sent: Wed 1/26/2005 9:30 AM
To: [log in to unmask]
Cc:
Subject: [ICRM-L] Help, need amunition to defeat the worst
possible public records legislation EVER proposed!
Dear Fellow CRM's,
I need your help. A totally uninformed rookie legislator has
proposed
changing the current public records policy for the State of
Wyoming by
deleting the word "microfilm" and replacing it with "current
state of the
art technology" with NO other changes!!!!
http://legisweb.state.wy.us/2005/introduced/hb270.pdf
Some of my comments to the elected officials.
I just received a copy of House Bill No. HB0270 and it chills
my
professional bones. I cannot even conceive of letting this
bill go through
as written.
The fact is this bill gives statutory right of individual
elected officials
the make decisions that could compromise Wyoming's current and
future
recorded history. Why would anyone sponsor such a bill
without getting a
basic records management background or consulting with State of
Wyoming
Archives to find out WHY the current statutes are written as
they are.
If we are going to to allow the "latest state of the art
technology" to be
implemented then there had better be procedures attached to
insure it's
success.
The primary goal of media conversion is to preserve a body of
information
generated or collected by different entities such as
yourselves. If you
lose track of information anywhere along the life cycle, you
expose yourself
and your business or agency to unimaginable trauma and risk.
Granted it is
important that you control the growth of records in order to
reduce
operating costs and improve efficiency and productivity for the
end users
but not at the risk of losing the information. We have to
remember that
when we introduce new technologies that we assure compliance
with laws and
regulations as well as safeguard vital information. Our
intention is to
support better management decision-making with all relevant
information and
preserve documents for business and research purposes.
That being said, I intend to get some of the the information
needed to make
this bill work to each of you so you can rewrite it or kill it
until you can
get some relevant education about the industry and the
unimaginable risk you
are taking with this bill! To that end I intend to email you
every day until
you have time to respond to my concerns!
To which I got back the following:
I support this bill. I think it is a good bill and I disagree
with your
statements. I am, however, not closed to hearing your
information on the
bill. Forward me what you have and I will read it.
Thank you,
Representative Bryan Pedersen
I thought to start with these two articles from
nwww.edocmagazine.com
oMedia considerations for Record Retention and Archiving
nJack Scott, September/October 2002
o
The Danger of Digital
nAndy Lawrence November/December 2001
PLEASE LET ME KNOW OF ANY ARTICLES, RESEARCH, OR OTHER SOURCES
OF UNBIASED
INFORMATION THAT I CAN FORWARD TO THIS GENTLEMEN TO MAKE HIM
REALIZE THAT
RECORDS MANAGEMENT IS NOT A THROW AWAY CONCEPT AND BAD
MANAGEMENT CAN HAVE
HUGE CONSEQUENCES.
Janie Wait
Janie Wait, CRM, MBA
President
Director of Marketing
Intermountain Record Center, Inc
3765 Airport Parkway, Casper, WY 82604
PO Box 2770, Mills, WY 82644
307-265-9553
307-237-8225
[log in to unmask]
www.irc-wyo.com
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