Have an unusual question or at least I think it's unusual and some what
bizarre given the subject matter. To me this seems like a no brainier
that it's just not a good practice. However, (and in life there is
always a however). I am debating this subject with a dear friend of mine
who wishes to remain unnamed.   

Does anyone know or have experience with legal problems associated with
allowing employees to transport hard copy records from one building site
to another say 5 to 10 miles apart?

I would agree if this was a designated job and adequate procedures and
controls are in place and are followed to minimize risk. Allowing who
ever is available to transport records is something that I am apposed to
for a host of reasons. 

The individual I am discussing this with says he simply doesn't see the
point or the risk!  As I get younger year after year recalling legal
issues that surround such practice don't come to me as quickly as when I
was much older. Their for I appeal to the most intelligent records
managers on the planet and respectfully ask does any one recall a legal
issue regarding this practice?   

To me the risk doesn't seem worth it especially when there are bonded
courier services available everywhere who specialize in this type of
work and do it day in and day out and do it exceptionally well. 

Also, I just can't imagine how my friend will explain to the courts, if
and when necessary, that those missing documents or records were handled
by who ever is available in his company. 

Any thoughts?  


Richard E. Smith, CRM 
Director, Records & Information Management  
Express Scripts, Inc.
(314) 702-7151   
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