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Wed, 1 Jun 2005 16:56:16 -0400 |
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Hi Doug,
I keep a copy of the destruction authorization and the destruction
certificates so I have proof the documents was destroyed and I have proof of
who authorized their destruction. It is always a good idea to cover one's
backside.
Also, I work for a mining company and it is common for us to sell reports
and data to other companies and often if we transfer a mineral property to
another company all of the technical reports are included as part of the
transaction. When documents are destroyed or sent to another company I do
not delete the record from our catalogue. In the location field I record
that the report / file was destroyed and the date of destruction or if it
went to another company I indicate that it was sent to ABC mining company
and the date it was sent. I've found it very useful as I have had requests
for technical reports years after they were sent to other mining companies
or I've been asked what happened to such and such a file. It's saved me
many hours looking for items I no longer have and I'm able to tell the
requestor what happened to the records.
Stephanie Thomas
Aur Resources Inc.
-----Original Message-----
From: Hojnacki, Doug [mailto:[log in to unmask]]
Sent: Wednesday, June 01, 2005 4:32 PM
To: [log in to unmask]
Subject: Destruction Certification
A question for the list. When you go through the full lifecycle process
for a record, including notifying the dept that a record is ready for
destruction based on the retention schedule, and the dept signs off to
shred the hardcopy. Do you retain any reports/evidence of what you
destroyed and when or do you just remove it from your system?
w
Comments would be greatly appreciated. RM has a request to get rid of
all evidence of destruction.
Doug
Douglas M. Hojnacki
Consultant
Bradford Systems Corporation
847-965-5070 - Bradford Systems
[log in to unmask] - Bradford Systems
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