Doug:

Don't I know.  The client has identified a vast assortment of documents they
want to scan.  How do scanning bureaus estimate the labor on a backfile
project?  Here must be some rule of thumb.

Bernard

-----Original Message-----
From: Allen, Doug [mailto:[log in to unmask]]
Sent: Friday, June 24, 2005 2:29 PM
To: [log in to unmask]; [log in to unmask]
Subject: RE: Scanning Rates

Wow, now talk about a scary question, Bernard!  Unless there's an
opportunity for some sampling and review, I don't believe that an
outsourcing service could provide very accurate information on the numbers
of boxes of files that could be captured/scanned and indexed per day.
Questions include:

(1) Number and condition of pages per box
(2) Existence of duplex images
(3) Images requiring repair prior to scanning
(4) Consistency of page sizes
(5) Existence and frequency of post-it-notes, or other odd-sized attachments
(6) Quality of paper and text - despite scanner advances this can become
critical
(7) Number of fields to be indexed  - number of fields and length
(8) Availability of tools for automation of indexing, etc.
(9) QC/QA requirements
(10) Image quality requirements - including dpi requirements
(11) Scanner variabilities, including speed, ease of altering exposure
settings, duty cycles for scanner servicing (cleaning, etc.)
(12) Personnel variables - level of training and experience, method of
compensation.


I'm certain that I have overlooked a few variables, but there's not an easy
answer to this one......without some detailed review.

Douglas P. Allen, CRM, CDIA+

-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On Behalf
Of Bernard Chester
Sent: Friday, June 24, 2005 4:11 PM
To: [log in to unmask]
Subject: Scanning Rates

Having a discussion with a client about staffing.

What productivity do you see processing inactive paper files to digital with
internal staff?  How many boxes a day can you manage per FTE?  Include
preparation, scanning and indexing.  How varied is your mix?

Thanks
Bernard Chester, CDIA+, ICP, AIIM MIT
Principal
IMERGE Consulting, Pacific Northwest Office
7683 SE 27 Street, #316
Mercer Island, WA   98040
(office) 206-230-9253
(cell) 206-979-7389
mailto:[log in to unmask]

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