Per David's message below... the same applies to our operations, which
is that of a federal governement management and operations contractor.
The content of the e-mail is the key element, not the media on which the
content resides.
-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On
Behalf Of Jenks, David
Sent: Monday, July 25, 2005 2:06 PM
To: [log in to unmask]
Subject: Re: email retention
I do not work with banking records, but Florida public records statutes,
rules and guidelines look to the content of e-mail or any electronic
document, and assign the retention based upon the record series to which
it belongs. In short, we treat these with the same retention
requirements as would apply to their paper record equivalents.
David A. Jenks
Government Operations Consultant I
State Library and Archives of Florida
Office of Community Development
500 South Bronough Street, 2nd Floor
Tallahassee, Florida 32399-0250
Phone: (850) 245-6714
Fax: (850) 245-6643
Suncom: 205-6714
E-Mail: [log in to unmask]
Please note: Florida has a very broad public records law. Most written
communications to or from state officials regarding state business are
considered to be public records and will be made available to the public
and the media upon request. Therefore, your e-mail message may be
subject to public disclosure.
-----Original Message-----
From: Matthew Rose [mailto:[log in to unmask]]
Sent: Monday, July 25, 2005 3:01 PM
To: [log in to unmask]
Subject: email retention
A lot has been said recently regarding how long to retain emails and in
what way. Has anyone in the Banking and/or Financial Industries
received the definitive answer, to date, as to how long we should retain
emails, the types, content, etc. And, the methodology in which they
should be kept?
________________________________________________________________________
The information in this e-mail, and any attachment therein, is
confidential and for use by the addressee only. If you are not the
intended recipient, please return the e-mail to the sender and delete it
from your computer.
Although The Bank of New York attempts to sweep e-mail and attachments
for viruses, it does not guarantee that either are virus-free and
accepts no liability for any damage sustained as a result of viruses.
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