Hello,  I have 2 questions for Records Managers in charge of forms
management for their organization:

 

We have a Forms Review Committee that reviews/approves all forms.  Our
organization is slowly replacing paper & electronically filled (such as
pdf) forms with web applications/forms.  Our committee is trying to
decide if these web-based "forms" are still forms that must be
reviewed/approved.  I understand & agree with the theory that media
(paper, pdf, web) doesn't determine whether something is a form.
However, our IT staff seem to feel that the web applications they
develop are not forms since many fields are pre-populated from other
systems & the output reports don't look like a form (although the entire
web application was based on a paper or pdf form).

 

Essentially, the 2 questions are "What is the definition of a form as it
applies to web applications/forms?" and "What are others doing with this
dilemma?"

 

P.S.  We also posted these questions to BFMA.

 

Kara Rubinson, CRM

Palm Beach County School District

Records Management

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