There are some "auto classification" tools on the market however I urge you to approach them with caution.  While they all claim to do wonderful things with the click of a button, in reality they will still require significant investments of time and resources (read money and people) to do it right. 



I don't know that any of them will actually "set retention" based on their classification, but once classified, manual application of retention periods shouldn't be overly daunting (since you would be doing it on a collection of classified material rather than individual items).



No product out there will completely remove the need for human intervention and evaluation - and when you're talking about this kind of exposure to risk, it's really better safe than sorry!






Julie Colgan
Manager of Records Services
Arnall Golden Gregory LLP
Tel: 404.873.8164
Fax: 404.439.1811
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-----Original Message-----

From: Records Management Program [mailto:[log in to unmask]] On Behalf Of Peterson, Elvin Jr.

Sent: Wednesday, October 26, 2005 10:40 AM

To: [log in to unmask]

Subject: Re: email retention





Are there any products or tools that can perform the evaluation of e-mail content and set an appropriate retention?  How would attachments be handled?



-----Original Message-----

From: Records Management Program [mailto:[log in to unmask]] On Behalf Of Colgan, Julie J.

Sent: Wednesday, October 26, 2005 9:28 AM

To: [log in to unmask]

Subject: Re: email retention



Email should not be purged just because it is an email.  The disposition/retention of an email should be evaluated based on the content of the email, not its format.  That goes for Michigan too!













Julie Colgan

Manager of Records Services

Arnall Golden Gregory LLP

Tel: 404.873.8164

Fax: 404.439.1811

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-----Original Message-----



From: Records Management Program [mailto:[log in to unmask]] On Behalf Of Kathy McDonald



Sent: Wednesday, October 26, 2005 10:13 AM



To: [log in to unmask]



Subject: email retention











Hello,







My IT Mgr. would like to know when (timeframe) email should be purged. And is it considered a legal record in Michigan?







Thanks















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616-393-1975 fax 616-393-1570























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