Records Services Archivist
Manuscripts and Archives
Yale University Library
Rank: Librarian I or Librarian II
THE UNIVERSITY AND THE LIBRARY
The University Library, which is a highly valued partner in teaching
and research at the University, has more than 11 million volumes
housed in the Sterling Memorial Library and 22 school and
departmental libraries. It employs a dynamic, diverse and innovative
staff of nearly 600 FTE who have the opportunity to work with the
highest caliber of faculty and students, participate on committees
and are involved in other areas of staff development. A full spectrum
of library resources, from rare books and manuscripts to a rapidly
expanding network of electronic resources, constitutes one of Yale's
distinctive strengths. The Library is engaged in numerous digital
initiatives designed to provide access to a full array of scholarly
information. For additional information on the Yale University
Library, please visit the Library's Web site at: http://www.library.yale.edu/.
Responsibilities
Under the supervision of the Head of Records Services, the Records
Services Archivist is responsible for analyzing information holdings
of Yale offices, assisting offices with the management of active and
inactive records, and defining the nature and scope of records to be
transferred from Yale offices to the University Archives.
Acts as the primary point of contact between the University Archives
and Yale offices, providing daily in-person, telephone, and written
consultation with offices regarding records appraisal according to
retention schedules, destruction methods, organizing paper and
electronic files, non-permanent records storage options, and the
preparation of archival materials destined for the University
Archives. Assists with the intellectual appraisal of records and
helps determine if they should be accessioned into the University
Archives. Negotiates submission agreements and determines how records
will be transferred, facilitating the pre-processing of records by
offices prior to transfer, and identifying any issues, concerns, or
special needs associated with the records.
Gathers information about records under consideration, and records'
context, in order to support appraisal decisions and facilitate the
actual transfer, processing, preservation, and use of records
(including collecting information on the administrative history of
all offices that transfer records to the archives). Provides training
to University staff regarding all aspects of records management.
Provides reference service to Yale University offices and the
research community as needed. Assists with the arrangement and
description of university records (including the supervision of
students) as needed. Engages actively and substantively in library,
national and international professional activities relating to the
management, selection, care, and use of university records.
Qualifications
Required:
Masters degree in library, archival, information studies, or in a
related discipline. Appointment at Librarian II level requires a
minimum of two years professional archival experience and
demonstrated professional accomplishments. Graduate education or
professional experience in records management practices and
techniques (records lifecycle concepts, retention schedules, legal
and regulatory compliance, disaster recovery, etc.), records
appraisal, and records description. Demonstrated problem-solving and
multi-tasking abilities. Demonstrated oral and written communication
skills. Demonstrated ability to work effectively in a team setting.
Preferred:
Knowledge of database form and report design (Access, MySQL).
Experience providing service to customers with respect,
responsiveness, and professionalism. Knowledge of federal regulations
concerning recordkeeping requirements for university records.
Experience with electronic recordkeeping systems. Experience
appraising, describing, and preserving archival materials in a
variety of formats. Experience in a university archives or university
records management operation.
SALARY AND BENEFITS
Competitive salary will be based upon the successful candidate's
qualifications and experience. Full benefits package including 22
vacation days; 18 holiday, recess and personal days; comprehensive
health care; TIAA/CREF or Yale retirement plan; and relocation
assistance. Applications will be accepted until the position is
filled. Applications consisting of a cover letter, resume, and the
names of three references should be mailed to: Diane Turner,
Associate University Librarian for Human Resources, Staff Training &
Security; Yale University Library; P.O. Box 208240, New Haven, CT
06520; fax: (203) 432-1806. Submissions via email are also welcomed
and can be sent as a Word attachment to [log in to unmask] Please be
sure to include Source Code EAYU14900.
Yale University is an Affirmative Action/Equal Opportunity Employer
Kevin L. Glick
Yale University
[log in to unmask]
List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
|