We are exploring moving emails from Outlook and into our DM system (and
ultimately into LegalKey as a record).  Our hope is to make it a move,
where the original email is deleted from Outlook and profiled into DM as
a 'document.'  The resultant DMS document is in fact a .MSG file that
opens up in Outlook as an email, complete with attachments, when you
pull it up inside our DMS. 
    The method suggested by both our DMS vendor and a third party vendor
with a competing "Outlook to DMS" import utility is that message
attachments are profiled as separate DMS documents, stripped from the
message body and logically linked to the resultant DMS document..  The
email 'body' is identical to the original message but the attachments
(Word docs, spreadsheets, etc.) are replaced with DMS pointers which
link to and open those attachment files. 
    Functionally this works.  In our DMS you can find/open/access the
email 'documents.'  You can see the attachments and you can open those
attachments via the links.  Our concern is a legal/Records worry.  We
plan to ultimately declare these documents in our DMS as email
'documents' into LegalKey.  Is the recreated .MSG file, with its
associated attachment pointers and attachment files, a legitimate, legal
version of the record?  Or does the original Outlook message with
embedded attachments have to be preserved and somehow ultimately copied
into LegalKey?

Thanks for your help, Scott


J. Scott Taylor
Records Manager
Smith, Gambrell & Russell, LLP
Promenade II, Suite 3100
1230 Peachtree St., N.E.
Atlanta, Georgia  30309-3592
Phone: (404) 815-3521
Fax:     (404) 685-6821
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