Thomas, 

 Good question and one that is hard to answer if someone really wants to 
circumvent the process.

We've taken time during our training to talk about process work arounds 
and their effect on both the Company and the employee.  We use the fact 
that it creates additional risk, liability and litigation costs to the 
company and this risk and liability could extend to the individual 
employee.  Education is key and the cost to the bottom line doesn't hurt 
either as our company has a bonus system (IPP) set on key financial goals 
of the company including earnings per share.  We've also made it a 
violation of the  companies electronic message policy.

The things we stress not to do as a work around in our particular process 
fall into 2 categories
Those that  could cause increased risk,liability,and cost to both the 
company and the individual by making the discovery process larger or 
extend to the individual employee
            - Moving to an alternate media (CD's,DVD's, Stick or other 
portable devices)
            - Moving to another drive of work computer
            - Moving to an alternate email account
            - Moving to home computer
2.     Those that can be discovered through the audit process being 
developed and cause disciplinary action against the employee
            - Forward messages to yourself
            - Mass move messages into a retention series or in our case 
Business Value 

Hope this helps

Steve Petersen CRM
Sr. Records Administrator
Rockwell Collins Inc
319.295.5244

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