Greetings, Jim.
Nice to see a familiar name (among others) as it has been a very long time
since I was able to make public posts due to contractual limitations.
Dublin Core is really the base, in my view. But ultimately, building a meta
data standard comes back to purpose. That may require a thorough analysis
internally to focus on the kind of information that is necessary to build a
system (IT or otherwise) that achieves the desired outcome. Accountability
is one thing, enabling learning communities is another, controlling
retention and disposition is yet another. In my experience, it may take a
combination of several metadata sets to achieve what is the goal—and the
hardest part is not defining the metadata, its deciding what is
needed/wanted. And, the specific meta data requirements will differ
depending on the structure of the taxonomy that underpins the ERMS (unusual
to have only one taxonomy in an enterprise-wide initiative). Re ERMS
standards, the latest tried and true DOD 5015 taken with the MoReq European
Union standard drive system development these days. Also, while some
vendors imply that they ISO 15489 “compliant”, take note that the ISO
standard is not about the technical system—it’s about the RM program. Apples
and oranges (or at least, apples and cider ;-) Even for essentially US
based companies, I recommend using the international standards to avoid
discovering—later—that some work needs retrofitting or redoing because some
aspect of some unforeseen process is subject to an international constraint.
These days, that could be on the funding side. SOX has complements in Basel
II and MiFid. In all, the key is accountability.
Some interesting posts – looking forward to being part of the fray once
again. See you ‘round!
Cheers,
John
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> -----Original Message-----
> From: EXT-Mullen, James L [mailto:[log in to unmask]]=20
> Sent: Wednesday, April 19, 2006 12:06 PM
> To: [log in to unmask]
> Subject: [RM] Metadata Standards for ERM systems
>=20
> Good Morning All,
>=20
> It's been a while since I've posted to the group, so I'll reintroduce
> myself. My name is Jim Mullen and I am currently working for the RIM
> section of Spirit Aerosystems in Wichita, KS.
>=20
> One of the projects I'm involved with is building our and=20
> requirements for
> an Electronic Records Management System. We are in the=20
> beginning stages and
> I'm wondering if there have been any metadata standards for=20
> ERMS that have
> been identified by ANSI, AIIM, ARMA, or ISO in the past few=20
> years. If not,
> have any been identified as "best practices"? I checked the RECMGMT-L
> archives and did not find what I was looking for except=20
> reference to ISO
> 10303, which I'm in the process of getting a copy of for=20
> review. Last I
> looked, a couple of years ago, no such standards existed. =20
> However, I'm
> hoping things have advanced since that time. If those of you=20
> who have gone
> through this exercise before could point me in the right=20
> direction, it would
> be greatly appreciated.
>=20
> ******************************************
> Jim Mullen
> Spirit Aerosystems Inc.
> Records & Information Management
> Wichita, KS
> (316) 977-0135
> [log in to unmask]
> http://records.web.boeing.com
> ******************************************
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