Content-Transfer-Encoding: |
8bit |
Sender: |
|
Subject: |
|
From: |
|
Date: |
Tue, 25 Jul 2006 07:21:07 -0700 |
Content-Type: |
text/plain; charset="US-ASCII" |
MIME-Version: |
1.0 |
Reply-To: |
|
Parts/Attachments: |
|
|
Asking a dyed-in-the-wool paper-person if they want to keep the paper is
asking for failure. You have to give them solid reasons why they should
not keep it.
- getting rid of the paper is one of the cost justification points
- labor for continuing the filing
- floor space for the filing equipment
- filing equipment
GT
Graham Kitchen
Corporate Records Manager
Unified Western Grocers
5200 Sheila Street
Commerce, California 90040
Telephone: (323)264-5200 Extension 4560
Cell: (323)243-1865
email: [log in to unmask]
> -----Original Message-----
> From: Records Management Program
> [mailto:[log in to unmask]] On Behalf Of Chris Flynn
> Sent: Monday, July 24, 2006 6:59 PM
> To: [log in to unmask]
> Subject: Re: active personnel files
>
> It really pains me to say this, but Bill got this one right.
> I recoomend
> also that you set a one year retentoin on the paper after
> scanning. After
> one year go back to HR and seeif they still want to keep the
> paper. If the
> manager still wants to keep it, keep it. There is an axiom in
> the archival
> profession that might apply, nobody lives forever. Keepo the
> records as long
> as the need exists and then take the opportunity to rid yorself of it.
>
> Chris Flynn
>
> Bill, how was the fishing?
>
> -----Original Message-----
> From: Records Management Program
> [mailto:[log in to unmask]]On Behalf
> Of Roach, Bill J.
> Sent: Monday, July 24, 2006 6:13 PM
> To: [log in to unmask]
> Subject: Re: [RM] active personnel files
>
>
> >>not to mention the additional labor required to continually add
> documents to these files.<<
>
> First let me say I agree with Steve, ditch the paper.
> However, if they
> are not ready to do it in the near term, I would suggest retaining the
> paper in an alternative filing system. Instead of interfiling the
> paper, use a pre-scan endorser to identify each page. File the new
> documents by batch date and scanning number. If they need
> the original,
> they simply give you the number. Your filing is limited to
> storing them
> in boxes.
>
> Consider it the Bates Numbering solution for poor imaging practices.
>
> Bill R
>
> Bill Roach, CRM
> Enterprise EDMS Coordinator
> State of North Dakota
> ITD/Records Management
> 701-328-3589
>
> List archives at http://lists.ufl.edu/archives/recmgmt-l.html
> Contact [log in to unmask] for assistance
>
> --
> No virus found in this incoming message.
> Checked by AVG Free Edition.
> Version: 7.1.394 / Virus Database: 268.10.4/396 - Release
> Date: 7/24/06
>
> --
> No virus found in this outgoing message.
> Checked by AVG Free Edition.
> Version: 7.1.394 / Virus Database: 268.10.4/396 - Release
> Date: 7/24/06
>
> List archives at http://lists.ufl.edu/archives/recmgmt-l.html
> Contact [log in to unmask] for assistance
>
List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
|
|
|