We retain our original signed time input documents (for non-exempt
staff) Current Fiscal Year +3.  The source is 29 CFR 516.5.
 
Similar documents for our student employees are also Current Academic
Year +3.  Source here is 34 CFR 668.24.
 
Ed Galvin
 
 
Edward L. Galvin, Director
Archives and Records Management
Syracuse University
6th Floor,  E. S. Bird Library
Syracuse, NY  13244-2010
315-443-9760
315-443-4053 (fax)
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http://archives.syr.edu/



>>> [log in to unmask] 8/8/2006 1:30 PM >>>
Greetings from Wonderful Wyoming,

I have a general question for the group:

Is there any legal, fiscal or administrative reason to maintain the
above records for seven years.?The information recorded on the time
sheet is used to update the payroll system to reflect an individual's
hours worked. My thinking is once the payroll system is updated and
there are no protests, the payroll system becomes the record copy. I
would think the time sheets could have a life cycle of no more than
three years.

What say you?

Rich Wilson, MCP
Records Management Supervisor 
Government Records
2301 Central Ave
Cheyenne, WY 82002-0001
Phone: 307-777-5586  Fax: 307-777-7044


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