We scan HS & college transcripts as part of the employment application
process.  College transcripts prove most difficult because of color &
watermarks.  Virtual Rescsan 4.1 Professional & scanning at 300 dpi
provide acceptable images - most of the time.

Kara Rubinson, CRM
Palm Beach County School District
 
-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On
Behalf Of Nishika Gupta
Sent: Tuesday, March 27, 2007 12:19 PM
To: [log in to unmask]
Subject: Re: [RM] Scanning transcripts

Yes Peter, these transcripts are beings used during the review process
by counselors, admissions office etc and currently the way it is set up
everybody makes copies of these transcripts and they keep floating
around the office.

Daniel - I am aware of NJDARM guidelines and I did contact them but
there is nothing on how I could make the scan quality better for these
transcripts. The images are acceptable as Official records as long as we
get the process certified which I am working on.

The problem is these transcripts are often received on NCR paper with
embedded text that apparently is used for security purposes. I wish I
could share a scan with you all but as you all know because of the
privacy issues I cannot.

We do have Kofax VRS installed but honestly I am not even sure how that
works. Maybe I should read a little more about it and that is where the
solution lies. I do want to (if possible) avoid using gray scale because
of the volume of transcripts that we receive.

Nishika


-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On
Behalf Of Peter Kurilecz
Sent: Tuesday, March 27, 2007 11:50 AM
To: [log in to unmask]
Subject: Re: Scanning transcripts

On 3/27/07, Daniel W. Noonan, MLS, CDIA+ <[log in to unmask]> wrote:
> Hello Nishika: Since you are scanning public records I suggest you
> contact the State of New Jersey's Division of Archives and Records
> Management (http://njarchives.org/links/imgcertification.html) Any
> scanning of public records in New Jersey must be sanctioned by the
> State Records Committee and adhere to guidelines in the New Jersey
> Administrative Code.

while that is a good suggestion these particular transcripts are being
submitted as part of an application process. I'm not familiar with the
NJ regulation but I think it would apply more to records created and
maintained by an agency.

My question is why would you want to image applications since many of
them may be rejected. Is the imaging being done to make the review
process easier? or is it for some other reason

peterk

-- 
Peter Kurilecz CRM CA
Richmond, Va

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