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Sender:
Records Management Program <[log in to unmask]>
Date:
Thu, 5 Apr 2007 09:29:27 -0400
Reply-To:
Records Management Program <[log in to unmask]>
Subject:
Re: Retention of Electric Utility Line Books and Maps
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A<[log in to unmask]>
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From:
"Jones, Virginia" <[log in to unmask]>
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Chuck:
We are a water utility.  We snapshot our GIS distribution and meter
reading route "maps" once a year as pdf and save to a shared drive
(eventually to go into an EDMS).  If major changes are made to the
distribution system, we snapshot the new map once revision is complete.
The maps and drawings of the system are considered permanent.  The meter
reading maps have a retention of 3 years after superseded.  The plant
drawings (which are composed and maintained via AutoCAD, not GIS) have a
retention of "once facility is destroyed."

Ginny Jones
(Virginia A. Jones, CRM, FAI)
Records Manager
Information Technology Division
Newport News Dept. of Public Utilities
Newport News, VA
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