Jason,
I am the Electronic Records Archivist at Michigan State University.  While 
we are not a "small private college", I think some of our practices would be 
helpful to you. 

First, we have record retention schedules for all departments, and they 
primarily address paper records, but it is our policy that retention is 
based on content not format, so while paper is addressed, we believe that 
the retention set for any particular type of record would address the 
electronic or paper version. 

Our retention schedules are published on our website; www.archives.msu.edu 

We are taking an active approach to our electronic records with the creation 
of the Electronic Records Archivist position.  We aim to incorporate 
electronic records keeping technology when new software is implemented at 
the university. 

Although we are not private, I think that we share many of the same issues 
when managing university records.  Also we have one archivist who's main 
responsibility is records management. 

Feel free to contact me off the list if you would like to discuss the issues 
further. 

Deborah I. Gouin, MA, CA
Electronic Records Archivist
University Archives and Historical Collections
Michigan State University
[log in to unmask]
517-355-2330 

 

J. Michael Pemberton writes: 

> Hmmm, sounds like a consultant is needed. 
> 
> Mike 
> 
> 
> -----Original Message-----
>>From: Jason Bennett <[log in to unmask]>
>>Sent: Apr 5, 2007 10:44 AM
>>To: [log in to unmask]
>>Subject: [RM] Records Management at Private Colleges 
>>
>>I'm new to the field and I'm wondering if anybody could point me to  
>>resources regarding records management challenges faced by private  
>>colleges.
>>I'm trying to get a sense of how my peers are dealing with records  
>>management on their campuses and if there are any issues unique to  
>>our institutions.
>>How many have RM programs? Are they primarily about printed records?  
>>How are we dealing with electronic records? What are the main drivers  
>>for RM programs on our campuses?
>>What are the legal/regulatory issues that affect us as private colleges? 
>>
>>Thanks,
>>Jason Bennett
>>Librarian and Technology Consultant
>>Kenyon College
>>740-427-5763 
>>
>>List archives at http://lists.ufl.edu/archives/recmgmt-l.html
>>Contact [log in to unmask] for assistance
>  
> 
> J. Michael Pemberton, Ph.D., CRM, FAI
> Professor
> School of Information Sciences
> The University of Tennessee
> 451 Communications Bldg.
> 1345 Circle Park Drive
> Knoxville, TN 37996-0341
> 865-974-6509
> Cell: 865-919-5878
> Fax: 865-974-4967
> E-mail: [log in to unmask] 
> 
> List archives at http://lists.ufl.edu/archives/recmgmt-l.html
> Contact [log in to unmask] for assistance 
> 
 

List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance