Not sure if OSHA regs would apply if they are entering/leaving an area
with hazardous substances.  We have to track our folks when they log
into and out of the area where the chlorine is kept in case there is a
leak (or "accidental discharge").  If they are exposed we have to keep
their medical and incident records for 30 years after they terminate (29
CFR 1910.1020(d)(1)(ii)).  We generally also keep the logs for 30 years
(after date of last entry in log) in case an employee or ex-employee
claims exposure during a previous incident.

Ginny Jones
(Virginia A. Jones, CRM, FAI)
Records Manager
Information Technology Division
Newport News Dept. of Public Utilities
Newport News, VA
[log in to unmask]

-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On
Behalf Of Blake Richardson
Sent: Wednesday, July 11, 2007 1:37 PM
To: [log in to unmask]
Subject: [RM] Security Badge Data Information

Good morning/afternoon Listserv.  Is anyone aware of legal/regulatory
requirements for retaining an organization's security badge data
information, e.g. when an employee swipes in/out of a controlled access
area on campus.  This is not related to when an employee swipes their
badge in the timeclock system.

 

Thanks

 

Blake E. Richardson, CRM

Manager of Records

 

Safeway Inc.

20427 North 27th Avenue

MS-7007

Phoenix, AZ 85027

P: 623.869.3875

F: 623.869.6175

  <http://home.safeway.com/index.htm> 

 


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