Hi welcome to the list.
We are working on those issues here at Michigan State University.  If you
would like to contact me off the list I would be glad to have a discussion
about our strategy.
Regards,

Deborah I. Gouin, CA 
Electronic Records Archivist
University Archives & Historical Collections
Michigan State University
101 Conrad Hall
East Lansing, MI 48824-1327
Phone: 517-355-2330
Fax: 517-353-9319
[log in to unmask]

 

-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On Behalf
Of Christina Zamon
Sent: Thursday, November 29, 2007 10:01 AM
To: [log in to unmask]
Subject: Electronic Records Question

I'm a newbie at records management and new to the list so I apologize if
this topic has been covered.

 

I just started working for Emerson College and recently received an
email regarding the conversion of some key records into a new electronic
database.  In the past some of these records came to the archives in
paper format and went through a regular retention schedule.  The
previous archivist didn't deal with electronic records at all and I can
see that it is and will be a problem in the future if this isn't dealt
with soon so I want to make sure I put something in place BEFORE this
system is up and running.  What I need to do is advise the project team
on how to deal with these electronic records which should be maintained
for archival purposes even if only for a set amount of time.  

 

To clarify further, the records going into this new system will be from
admissions, student services, alumni, institutional advancement,
finance, and human resources.  We keep some records and get rid of
others after a set amount of time.  Are there any college or university
records managers out there that could advise me on how to deal with
these records and how to advise the project team?  Implementation begins
next year and will be done over a 3 year period.

 

~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~

Christina J. Zamon

Head of Archives and Special Collections

Emerson College

120 Boylston Street 

Boston, MA  02116

Tel: (617) 824-8679

~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~

 


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