Here at Michigan State University, we have a permanent file on each faculty
member called a "Bio-file" we receive it from HR when the person retires,
and it is an archival record. It contains much of the same information as
the file you have described that is kept in the Dean's office. It has
biographical, academic information and official photos of the person. Here
at MSU this records group gets a lot of use for a variety of reasons.
Deborah I. Gouin, CA
Electronic Records Archivist
University Archives & Historical Collections
Michigan State University
101 Conrad Hall
East Lansing, MI 48824-1327
Phone: 517-355-2330
Fax: 517-353-9319
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-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On Behalf
Of Gus Harris
Sent: Tuesday, July 22, 2008 9:27 AM
To: [log in to unmask]
Subject: university faculty records
Hi all. I have a question for those of you that are university/college
records managers. At our university we have a file for each faculty
member that is kept in the Dean's office of each college. They treat
these files almost like "personnel" files. However, the faculty members
official personnel file is in our Human Resources department. The file
in the Dean's office contains more "academic" related information about
the faculty member's activities, etc....whereas the official personnel
file, like any personnel file, has more HR related
material....applications, insurance information, action sheets, etc.,
etc. My question is how long do you all maintain these type faculty
files and what "kind" of files do you consider these to be?
Thanks in advance for any comments that you all might have regarding
these type files!
Gus Harris
Records Manager
The University of West Florida
Pensacola, FL
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