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Wed, 18 Mar 2009 17:40:04 +1100 |
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At 11:42 AM 18/03/2009, Glenn Sanders wrote:
>email archives (as sold by the IT industry) are all about DATA management,
Exactly, this is what I also found out. The agency IT folks fall for
the message without examining the facts. I have even seen the IT
folks trying to sell solutions with New South Wales State Records
requirements attached to their advertising, but they had no
understanding of the message they were pushing. I asked a few simple
questions of the vendor along the lines below.
How can I apply the disposal authorities to the messages in this
vault? I then proceeded to show them the different disposal time
frames for activities, and asked them how the system could determine
this? Their answer was either to keep if forever, or base it on some
arbitrary time frame, like 7 years. The facts are the systems is not
smart enough to identify the time frame from ephemeral through to an
archive. It needs some form of intervention or aggregation to a file
with the disposal class assigned.
Keeping everything forever comes with risks. Destroying on a time
frame without the application of a disposal authority also has risks.
Then you have things like high recall and low precision, and how will
I find something to satisfy a discovery subpoenas, freedom of
information request or a request from the CEO.
Regards
Jenny Evans
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