Change management
>
> ------------------------------
>
> Date: Tue, 6 Mar 2018 21:49:35 +0000
> From: "Drew Davis (s)" <[log in to unmask]>
> Subject: Large amount of out-of-retention digital materials
>
> Hello,
> My name is Drew Davis, and I am the new(ish) archivist for a medical associ=
> ation and also happen to have records management duties. While I've been an=
> archivist for over a decade, I don't have much experience with records man=
> agement.
> My issue: I conducted a records management verification process last year w=
> hich required contacts on the records retention schedule to "verify" that t=
> hey were properly disposing of out-of-retention materials. We found that ap=
> parently little consideration was ever really given to disposing of digital=
> materials, and that now we have quite a bit of out-of-retention material i=
> n fileshares, Oracle, email, etc.
> This has also turned into a political issue; our purchasing/contracts depar=
> tment, one of the largest offenders of hoarding digital materials, has show=
> n interest in working to clean up their e-records. At the same time, their =
> director is questioning why they should put time/money into cleaning up the=
> ir e-records when the info could be discoverable in other places. Some olde=
> r contracts are still active, and so I don't believe that "purging all reco=
> rds before a certain date" is an option.
> My questions are:
>
> * Have you encountered this situation at your institution? How have=
> you handled it?
>
> * Do you know of any best-practices guidelines specifically for a s=
> ituation where a records management program was technically in place, but a=
> department has not been following retention guidelines (for years)?
> I've reached out to a few personal contacts who are records managers (and w=
> ho have provided wonderful guidance), but I've decided to cast a wide net f=
> or more input. I appreciate any advice this listserv can provide.
> Thank you so much!
> Drew Davis, CA
> CAP Archivist & Records Manager
> College of American Pathologists
> 325 Waukegan Road, Northfield, IL 60093
> [log in to unmask]<mailto:[log in to unmask]>
> Tel: 800-323-4040 ext. 7509 Dir: 847-832-7509 Fax: 847-832-8509
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> ------------------------------
>
> End of RECMGMT-L Digest - 5 Mar 2018 to 6 Mar 2018 (#2018-57)
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