Barbara,
Excellent idea--especially the part about using a laptop in conjunction
with teams--I will
most definitely use that method.  One of my hurdles was the best way to
capture information
because, as I mentioned, some of the records were documented
horribly-with little or no information to identify box contents.  Your
solution is perfect.  Thank you:)

Thanks,
Melissa Forshee, Records Analyst
610-738-6479 (86479)
[log in to unmask]

-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On
Behalf Of Barbara Wyton
Sent: Tuesday, April 26, 2005 1:51 PM
To: [log in to unmask]
Subject: Re: I'm a new subscriber with a question.

Melissa,

Gary has definitely supplied you with some good ideas.  However, if you
are going to be repacking the boxes you will also need to document the
contents.    What I have done in the past is use two person teams.
They
would alternate positions (to keep from getting bored or tired) but one
would review/repack the box, then dictate to the other the contents.
The
second person had a laptop available with a set "form" to complete.  It
would not only document the contents but any other information that was
written on the outside of the original box (ie: old box number,
description of contents etc).    This additional information was added
to
our database as a cross-reference tool.


Barbara Wyton
Records Management Specialist
GLAXOSMITHKLINE (Canada)
Direct Line: 905-819-7050
Fax: 905-819-3099

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