Thanks Brenda
I appreciate your input. Good luck with your program.
-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On
Behalf Of Brenda Pruitt
Sent: Tuesday, May 03, 2005 5:01 PM
To: [log in to unmask]
Subject: Re: Structure of Records Department
Hi, Carolyn, we have extremely limited resources and hiring more staff
is out of the question. The records manager and one other specialist are
responsible for the entire records program -- program content, training,
receipt of boxes, shelving, retrieval, and destruction
notification/coordination of same. We have a records center (storage
with bar-coded shelving). Because of our limited resources, our program
is restricted to recordkeeping only to the box level.
Also the limited resources challenged us to start a records management
training program. We enlisted the support of senior management to
designate a records coordinator in each unit to fulfill the records
function for their office. Their training includes boxing, bar coding,
and entry of descriptive information into a box tracking system.
Some of our satellite offices also have integrated our training, boxes,
and bar coding system in their programs while working with their local
off-site commercial storage facilities.
Brenda Pruitt, Records Manager
+ American Red Cross
-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On
Behalf Of Toner, Carolyn
Sent: Tuesday, May 03, 2005 4:18 PM
To: [log in to unmask]
Subject: Structure of Records Department
I'm trying to justify hiring more dedicated records individuals at our
company since we operate on a decentralized basis. We have some records
that are centrally located and I have a staff of three assisting with
barcoding, boxing and shipping off-site but I'm responsible for
everything else and all our Divisions. In today's environment we need
to set up better controls. So, I was wondering is anyone would be
willing to share some of the following information with me to help
support my effort?
1) Your Records Department Structure
2) Type of company and if your records are centralized or decentralized
3) Number of dedicated people, their location, area of specialty (if
any) and brief description of their responsibilities.
4) Number of part-time people
5) If part-time the percentage of time the spend on records
Thanks for your help.
Carolyn
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List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
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