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Subject:
Re: Destruction of paper once scanned
From:
"Laino, Tony" <[log in to unmask]>
Reply To:
Records Management Program <[log in to unmask]>
Date:
Fri, 26 May 2006 11:49:45 -0500
Content-Type:
text/plain
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Destruction of paper after scanning and after the images are verified is allowable.  The only question that must be answered is: Will be images be as accessible and readable as well as the original paper for the duration of the retention period specified in the records retention policy? If the answer is "no" or "don't know for sure" then a reliable back-up system that doesn't require computer hardware and software (e.g., paper and microfilm) should be considered.  

Just my thoughts,

Tony Laino,CRM
Manager Consulting Services
TAB Professional Services
1-800-243-6547 x.264

-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]]
Sent: Friday, May 26, 2006 12:24 PM
To: [log in to unmask]
Subject: [RM] Destruction of paper once scanned


Greetings.  While I've subscribed to this list for a while and learned
a'plenty, I've yet to post, and a customer's question now compels me.  

 

A medical products company currently spends significantly to store paper
documents offsite that have been scanned and stored in a records repository.
Their question:  must any of these paper documents be kept or can they be
destroyed upon scan?  These documents are available digitally and able to be
reproduced in paper form from their originating electronic systems.

 

This customer would like to understand other policies, strategies, and
vagaries, across industry types.

 

I very much appreciate your responses, and wish y'all in the U.S. a
wonderful long weekend.

 

- Michele

Michele Kersey, Chair, ARMA Technology Advisory Council
Industry Manager, Hummingbird USA Inc.
Summer vacation plans?  Think about visiting the new Georgia Aquarium in
Atlanta, the world's largest.  Online at www.georgiaaquarium.org
<http://www.georgiaaquarium.org/> , and feel free to contact me with any
questions (I'm a volunteer). 




 


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