Kelly: We print out a paper copy of the schedule each year. When changes
are made, we document on the schedule when they were made, why they were
made and who requested them. Yearly, all those changes go to our Board
for approval. We keep all those "working copies" of the schedule so they
can be referred to if needed.
John Annunziello
Manager, Records and Information
Toronto and Region Conservation Authority
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"Information is a corporate, strategic asset that needs to be managed"
Taina Makinen <[log in to unmask]>
Sent by: Records Management Program <[log in to unmask]>
06/07/2007 09:15 AM
Please respond to
Records Management Program <[log in to unmask]>
To
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Subject
Re: [RM] RAINdrip: Is information governance electronic??
Kelly Hamilton wrote:
>(a) a retention period needs to be assigned to the retention schedule,
and
>(b) do I need to save each version of the retention schedule before I
make any changes to it?
Kelly, think of the retention schedule as being evidence of records
management decisions. If you don't keep track of older versions of the
schedule, how will you be able to prove what the RM practices were prior
to the change? (Assuming, of course, that the changes are significant.)
Regards,
Taina Makinen
Vital Records Specialist
Canadian Tire Corporation
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