UNIVERSITY RECORDS MANAGER
Princeton University Library
Princeton, New Jersey
Requisition #0800156

 

Founded in 1746, Princeton is the fourth-oldest college in the United
States. Today, more than 850 full-time faculty members, who are leaders
in their respective disciplines, instruct Princeton's approximately
4,850 undergraduate students and 2,295 graduate students.  Princeton
simultaneously strives to be one of the leading research universities
and the most outstanding undergraduate college in the world. As a
research university, it seeks to achieve the highest levels of
distinction in the discovery and transmission of knowledge and
understanding, and in the education of graduate students. At the same
time, Princeton is distinctive among research universities in its
commitment to undergraduate teaching. Princeton's main campus consists
of approximately 8 million square feet of space in 160 buildings on 500
acres.  The University, with approximately 5,400 benefits-eligible
employees, is one of the region's largest private employers. (For more
information, see: http://www.princeton.edu/main/about/facts/
<http://www.princeton.edu/main/about/facts/> ) 

The Seeley G. Mudd Manuscript Library is part of the Princeton
University Library's Department of Rare Books and Special Collections.
It houses the Princeton University Archives, as well as a highly
regarded collection of 20th-century public policy papers.  For more
information on the library, please see: http://www.princeton.edu/~mudd
<http://www.princeton.edu/~mudd> .

Responsibilities: 
The Princeton University Library seeks to fill the position of
University Records Manager. The individual in this position will plan,
develop, implement, and manage a campus-wide records management and
information program to develop and maintain records retention and
disposition schedules for University records, especially digital
records. This will include retention, destruction, or deposit of records
in the Archives according to University policies and appropriate local,
state and federal laws. The University Records Manager will report to
the University Archivist, but also will collaborate with departments
across campus, including the Office of Information Technology and
Library's System Office, the General Counsel's Office, the Office of the
Vice President for Finance and Treasurer, and the General Manager for
Safety and Administration.  This position will also work in conjunction
with University Archives staff to manage transfers of university files
to the Archives, including instructing office staff in university
departments in preparing records for transfer.
Though the University adopted a basic records schedule in July 2007,
much of the record manager's time will be devoted to surveying offices
to assess records, sort out a retention and disposal plan for each
category of documents already on hand, educate offices about proper
records management and compliance with University Records Policy, and
plan for the organization and handling of future records, especially
those records now born digital.  The records manager will also work
closely with the University Archives and IT offices to ensure the
permanence of electronic records with archival value.   

QUALIFICATIONS
Required: 
MLS from an ALA-accredited library school and/or advanced degree in a
subject area with coursework in records management. 
Three years records management experience, some in a college/university
setting.  
Knowledge and understanding of records management and archival theory
and standards. Knowledge of legal and fiscal issues governing university
records.
Strong oral and written communication skills and service orientation.
Experience with electronic records management and digital preservation
issues.  
Ability to work well with all levels of administration, faculty, and
staff. 
Able to handle collections, including ability to lift up to 30 pounds. 

Preferred: 
Certified Records Manager (CRM).
A knowledge of web-based and enterprise-class business applications, and
their relationship to backend database systems.  Of particular interest
would be experience with PeopleSoft ERP and Oracle database solutions.
Evidence of program building success. Experience with public programs
and outreach.

Compensation and Benefits: 
Compensation will be competitive and commensurate with experience and
accomplishments.  Twenty-four (24) vacation days a year, plus eleven
(11) paid holidays. Annuity program (TIAA/CREF), group life insurance,
health coverage insurance, disability insurance, and other benefits are
available. 

Nominations and Applications: 
Review of applications will begin immediately and will continue until
the position is filled. Nominations and applications (cover letter,
resume and the names, titles, addresses and phone numbers of three
references) will be accepted only from the Jobs at Princeton website:
http://www.princeton.edu/jobs <http://www.princeton.edu/jobs> 


PRINCETON UNIVERSITY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION
EMPLOYER.
For information about applying to Princeton, please link to
 http://web.princeton.edu/sites/dof/ApplicantsInfo.htm
<http://web.princeton.edu/sites/dof/ApplicantsInfo.htm> 




 
Jasmin Kotwal
Human Resources Specialist
Firestone Library
Princeton University
609-258-2810
 

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