I agree with Judy.
I see it very often that under FOI request people try to receive results of research that needs to be done in order answer the FOI request instead doing it by themselves on the base of records available. According to Canadian Legislation, FOIPPA, "The purposes of this Act are,
(a) to provide a right of access to information under the control of institutions ..."
Somehow this is result of "trust"
Regards,
Alex Babin
[log in to unmask]
--- On Mon, 1/10/11, Tyler, Judy K Ms CIV USA MEDCOM CRDAMC <[log in to unmask]> wrote:
From: Tyler, Judy K Ms CIV USA MEDCOM CRDAMC <[log in to unmask]>
Subject: Re: [RM] Freedom of Information Question (UNCLASSIFIED)
To: [log in to unmask]
Received: Monday, January 10, 2011, 9:00 AM
Classification: UNCLASSIFIED
Caveats: NONE
Under the Freedom of Information Act, a Government Agency does not have
to create records to fulfill a FOIA request, if it cannot be done in a
reasonable manner. For instance, if a spreadsheet with this information
does not exist, then one does not have to be created. If the records
are only available by student names or some other PII, then that
information would have to be redacted, but it would not have to be put
in the requested format, unless it would could be accomplished with
minimal effort.
JUDY K. TYLER, CRM
Records Management Officer
Information Management Division
Carl R. Darnall Army Medical Center
Fort Hood, TX 76544
(254) 288-8009
DSN 738-8009
-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On
Behalf Of David Gaynon
Sent: Monday, January 10, 2011 10:55 AM
To: [log in to unmask]
Subject: Freedom of Information Question
Over the weekend I saw an article which raised what I thought was an
interesting Freedom of Information question. Apparently a textbook
publisher submitted freedom of information requests to 500+ public
universities asking for grade distribution by course by instructor back
to 2007. They apparently intend to set up a website where this
information would be available to registered users (e.g. students) who
would be provided access based on a subscription fee or perhaps
advertising model. Well, my question is this. Universities certainly
have records of grades but they may not have the data produced and
distributed in the way requested. Under this type of circumstance would
the recipient of such a request be required to create records to comply
with the wishes of the requestor or could they simply say sorry we do
not maintain such records.
David B. Gaynon
[log in to unmask]
Huntington Beach CA, USA
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Classification: UNCLASSIFIED
Caveats: NONE
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