Thank you very much!
Robert W. McKee
Records Manager
Direct: 314.345.6861
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-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On Behalf Of Pilar McAdam
Sent: Thursday, February 03, 2011 3:50 PM
To: [log in to unmask]
Subject: Re: imaging in law firms
Bob McKee asked:
"1. Does your firm have a dedicated internal resource responsible for imaging documents of moderate size (daily business documents, not document production)? If so, who? And within what administrative department does the position reside? Does the position handle all imaging, or just some?" No, we don't. Attorneys, secretaries, and support staff can choose to scan their paper documents into our DMS, but no policy currently enforces this.
"2. Does your Records Department handle any imaging at all?" Yes, we scan our matter intake forms, with associated documentation (e.g., waivers, conflict reports, engagement letters), into our records system (Accutrac 8.0) and will soon begin scanning them into our DMS as we transition to our new records system (IRM 6.0).
"3. Does your firm have a specific team of people solely responsible for electronic records management?" No.
"4. Do you have a scan & shred policy?" No.
"5. Are you happy with the current division / assignment of these tasks?" Not particularly. However, there doesn't appear to be any top-down or bottom-up desire to implement a more systematic or policy-driven approach.
For what it's worth, these are my answers.
Pilar C. McAdam, CRM
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Los Angeles, CA
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Pilar C. McAdam, CRM
Director of Business Intake and Records
333 South Hope Street
43rd Floor
Los Angeles, CA 90071-1422
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Direct: 213.617.5417
Fax: 213.443.2703
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From: Records Management Program [mailto:[log in to unmask]] On Behalf Of McKee, Robert
Sent: Thursday, February 03, 2011 9:33 AM
To: [log in to unmask]
Subject: imaging in law firms
Howdy from St. Louis!
I'm working on a workflow and responsibility project, and have a few questions regarding how the task of imaging documents is handled in medium-to-large law firms. Your replies are appreciated!
1. Does your firm have a dedicated internal resource responsible for imaging documents of moderate size (daily business documents, not document production)? If so, who? And within what administrative department does the position reside? Does the position handle all imaging, or just some?
2. Does your Records Department handle any imaging at all?
3. Does your firm have a specific team of people solely responsible for electronic records management?
4. Do you have a scan & shred policy? If so, how is it enforced?
5. Are you happy with the current division / assignment of these tasks?
Cheerio!
Bob
Robert W. McKee
Records Manager
HUSCH BLACKWELL LLP
190 Carondelet Plaza, Suite 600
St. Louis, MO 63105
Direct: 314.345.6861
Fax: 314.480.1505
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huschblackwell.com<http://www.huschblackwell.com/>
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