*** My apologies for cross-posting ***

Existing Electronic Document Records Management System (EDRMS) solutions 
or Enterprise Content Management (ECM) solutions are not suitable for a 
trustworthy digital repository (TDR) which is supposed to preserve digital 
objects for long-term purposes (e.g., permanently). Do you agree with this 
statement or not? and why? You could get back to me either online or offline. 

The following are only my personal opinions --- There are big difference 
between the concept/solution of TDR and the existing EDRMS/ECM solutions. 
For example, they are addressing different issues and they are following 
different set of standards.

TDR Objective: to preserve and provide access to digital records/information, 
free from dependence on any specific hardware and software, for as long as 
required

EDRMS Objective: to regain control over electronic records/information by 
providing system tools to capture, classify and apply retention schedules and 
access controls to e-records.

TDR Standards: ISO 14721:2003: Open Archival Information System (OAIS) -
Reference model; ISO 20652:2006 Producer-archive interface -- Methodology 
abstract standard; Trustworthy Repositories Audit & Certification: Criteria and 
Checklist V1.0; etc 

EDRMS Standards: ISO 15489; DOD 5015.2, MoReq, Functional Requirements 
for ERMS (ICA 2008) etc

Please note: we are only discussing about the current ECM and EDRMS's lack 
of capabilities for long-term digital preservation. It doesn’t mean that EDRMS 
or ECM providers won't provide TDR solutions in the future. Actually an 
integrated solution with both records management capabilities and long-term 
digital preservation capabilities to truly manage the whole life cycle of e-
records might be possible in the future. 

Thanks you very much for your insights on this!

Lijuan Yu
Senior Coordinator, Archival Electronic Records
Recordkeeping Support Unit
Archives of Ontario
Ministry of Government Services
134 Ian Macdonald Blvd
Toronto, ON M7A 2C5
Canada 
Phone: 416 327 1588
Fax: 416 326 8167
E-mail: [log in to unmask]
AO Website: www.archives.gov.on.ca 

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