Also from ISO 23081-1, see 5.2.3, "Metadata after record capture", third paragraph: " ...In the case of disposition of records, either by transfer of custody or ownership, or by destruction, some metadata about them may still be needed to account for their existence, management, and disposition."
The issue I see here is if you reuse record series numbers, you effectively destroy evidence the of the original record series existence. At the very least a change management process should be implemented to capture the record series prior to the change, the new record series, and why the change was made in the first place.
What is the rationale for reusing record series numbers? Are we talking about revising an existing record series or replacing it altogether?
-----Original Message-----
> From: Mullen, James L
> Sent: Thursday, March 03, 2011 8:37 AM
> To: Recmgmt-L ([log in to unmask])
> Subject: Reusing deleted records series code numbers
>
>
>
> ... We're looking at deleting those series and re-using the records
> series code numbers. If anyone knows of any free references on the
> topic (our budget is zero), pros, cons, or other wisdom to share, I
> would be grateful.
>
>
>
> ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
> Jim Mullen, Company Records Specialist - Engineering
> Spirit Aerosystems Inc.
>
> Tech. Services & Process Config., Data & Records
> P.O. Box 780008, M/C K32-02
> Wichita, KS 67278
> (316) 526-0069
> mailto:[log in to unmask]
> <mailto:[log in to unmask]>
> ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
>
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--
Dwight Wallis, CRM
Multnomah County Records Management Program
1620 SE 190th Avenue
Portland, OR 97233
ph: (503)988-3741
fax: (503)988-3754
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