Andrea asked: What is the legal department's reasoning behind wanting
them filed by the date they were approved?
The Legal Dept just might be applying the BoD's own bylaws and governance
rules. For example, there's likely a bylaw which specifies that a meeting
minute cannot be entered into the Minutes Books until it's approved via
the appropriate governance process.
Just my thoughts based on experience
Tony Laino, C.R.M.
Managing Consultant
Enterprise Content Management
Business Analytics & Optimization
IBM Canada Ltd.
Tel: 647-237-1641
Email: [log in to unmask]
From: Andrea Korpel <[log in to unmask]>
To: [log in to unmask]
Date: 03/17/2011 01:37 PM
Subject: Re: Filing Corporate Minutes Best Practices
Sent by: Records Management Program <[log in to unmask]>
What is the legal departments reasoning behind wanting them filed by the
date they were approved?
Andrea
Andrea Korpel
Information Management Technician II
Office of the Auditor General
Government of Newfoundland Labrador
PO Box 8700
St. John's, NL
A1B 4J6
Tel: 709-729-4056
Fax: 709-729-4200
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"This message, including any attachments, is for the sole use of the
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-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On
Behalf Of Donna Malzone
Sent: Wednesday, March 16, 2011 4:55 PM
To: [log in to unmask]
Subject: Re: Filing Corporate Minutes Best Practices
I have to agree with you, but it appears our Legal department is adamant
that they be filed by the approved meeting date. I was hoping to resolve
this by providing some documented best practices.
Donna M. Malzone l Records Manager
ProMutual Group
101 Arch Street
Boston, MA 02110
[log in to unmask]
work: 617 428-9821 l cell: 617 678-1145
From: Alice Young <[log in to unmask]>
To: [log in to unmask]
Date: 03/16/2011 03:23 PM
Subject: Re: Filing Corporate Minutes Best Practices
Sent by: Records Management Program <[log in to unmask]>
Maybe I'm just too outside of the box, but wouldn't you search for the
minutes by the date of the meeting? That's how I look for them.
Alice
Alice B. Young, CRM
Records Management Administrator
Greater Orlando Aviation Authority
407-825-2060 voice
407-825-2526 fax
[log in to unmask]
"Giving up is the ultimate tragedy." Robert J. Donovan
-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On
Behalf Of Donna Malzone
Sent: Wednesday, March 16, 2011 3:19 PM
To: [log in to unmask]
Subject: [RM] Filing Corporate Minutes Best Practices
Can anyone assist with a filing issue. Our corporate secretary would
like
to file approved meeting minutes by the date of the meeting while our
legal
department would like to have the approved meeting minutes filed by the
date of meeting where the minutes were approved.
Are there any standards/best practices?
Thank you,
Donna Malzone
Donna M. Malzone l Records Manager
ProMutual Group
101 Arch Street
Boston, MA 02110
[log in to unmask]
work: 617 428-9821 l cell: 617 678-1145
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