RECMGMT-L Archives

Records Management

RECMGMT-L@LISTSERV.IGGURU.US
Options: Use Forum View

Use Monospaced Font
Show Text Part by Default
Show All Mail Headers

Message: [<< First] [< Prev] [Next >] [Last >>]
Topic: [<< First] [< Prev] [Next >] [Last >>]
Author: [<< First] [< Prev] [Next >] [Last >>]

Print Reply
Subject:
Re: Preserving Email: The Nature of the Problem | Practical E-Records
From:
Dean DeBolt <[log in to unmask]>
Reply To:
Records Management Program <[log in to unmask]>
Date:
Wed, 3 Aug 2011 12:10:15 -0500
Content-Type:
text/plain
Parts/Attachments:
text/plain (66 lines) 
I might agree with Steve IF our organization had a university-wide system
for managing e-mail, but just this morning, I had to go back through my own
voluminous e-mail to print out a key budget transfer document as evidence
involving funds...because everyone else had deleted their e-mail and hence
had no proof of what I was asking about!

So in many cases, yes, I print out the e-mails and in some cases where it
might apply to two different subject areas, more than one.

Dean



On Wed, Aug 3, 2011 at 12:05 PM, Steve Whitaker <[log in to unmask]> wrote:

> I especially hate it when people print (gasp) email to paper.
> Organizations are not well served when they buy expensive and complex
> systems to try to micromanage people's email.  This strategy is not going
> to
> work and, in the end, will not only cost lots of money, but will also
> increase records-related liabilities much more than reducing liabilities.
>  I
> much prefer education and training; including training on classification
> per
> retention policies and options/tools for segregating record content; and
> then a hard policy deleting emails after "X" months.
>
> >
>
> <snip>
>
> > And for as much as Steve W. hates paper, I hate email.
> >
> > Julie
> > <snip>
> >
> > --
> >
>
> Best regards, Steve
> Steven D. Whitaker, CRM
>
> List archives at http://lists.ufl.edu/archives/recmgmt-l.html
> Contact [log in to unmask] for assistance
> To unsubscribe from this list, click the below link. If not already
> present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the
> message.
> mailto:[log in to unmask]
>



-- 
Dean DeBolt, University Librarian/University Archivist
University Archives and West Florida History Center

University of West Florida Library
11000 University Parkway
Pensacola, FL  32514-5750
[log in to unmask];   850-474-2213

List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message.
mailto:[log in to unmask]

ATOM RSS1 RSS2