With respect to public records of any kind, I agree with Elizabeth. Unlike commercial records governed by the digital signatures in global and national commerce act, government records are controlled on a state-by-state, and sometimes agency-by-agency basis, and In each case, the laws may each have individualized requirements and prohibitions that may or may not conform to otherwise general practice. Therefore when contemplating the imaging and destruction of public records you must first consult the applicable state or federal statute, and then any agency-specific regulations, and/or rules promulgated by the state archivist or state records management department that may be layered onto the statute.
Best regards,
John
John Montaņa
Montaņa & Associates
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Landenberg Pennsylvania 19350
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On Sep 14, 2011, at 12:38 PM, A.S.E. Fairfax wrote:
> Just to add to the confusion, individual states also have regulations about how and when digitized public and possibly other, records may be destroyed after imaging. In some cases the individual case must be petitioned before a board whose job it is to make those calls, with you supplying the arguments. This usually happens if the records are to be destroyed before their normal retention period is reached. I agree with everyone who cautioned to be very careful.
>
> Just my 2 cents worth.
>
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