Hi Mohammed....
There are no Canadian standards setup for image resolution. That being
said, a 300dpi file in comparison to 400 dpi is about 80% larger. If
you were going to OCR the data, you might consider doing some testing on
both resolutions. It has been my experience that there is little
depreciable differences between the two when OCR'ing the document. If
you OCR at the desktop, scanning at 400dpi will slow down your imaging
process as you have to wait for the system to catch up to you. A
smaller resolution takes less time. Of course, if you OCR at the server
level, this is all null and void.
All three file formats which you mentioned are used in many
organizatons. The defacto standard for full time scanning operations is
often TIF. If you want to add or change pages within the document, you
may find this easier. In our CMS, large TIF files would start to open
immediately. For PDF, we had to wait for the full document to load,
prior to viewing. Some systems do not default to auto open with a TIF
file causing the user to give up on loading the file or trying to find a
format that will enable them to open it.
PDF's are very much what most people use these days and are quite
content with them. Very seldom do you every get a document from someone
stored as a TIF. As well, Adobe reader are free and very
accessible...everyone has one.
PDF A is an archival format containing more stringent security around
it. It can be considered for long term preservation.
So you may want to use all three, depending on the situation.
-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On
Behalf Of Mohammad Ahmad
Sent: Tuesday, October 11, 2011 1:33 PM
To: [log in to unmask]
Subject: Scanning Standards!
Hi everyone!
First, a brief introduction about myself:
I am a recent graduate with a master's degree in Library and Information
Studies (MISt). I have been volunteering for ARMA Toronto Chapter and
have
worked full time as RM Analyst with Ontario Provincial Services, have
recently moved to a private sector multinational organization, I am
based in
Toronto. I see the valuable contributions especially by Peter and other
worthy learned professionals.
I have a question regarding scanning, is there a scanning standard or
what
are the best practices to be considered while scanning records.
1. Image resolution should be 300 dpi or 400 dpi?
2. What is the acceptable format either PDF, PDF/a or TIP as the
records
management gold standard, either North America wide or within the
Canadian
Jurisdictions.
Thanks for your kind review and input.
Cheers,
Mohammad
--
*Mohammad Mumtaz Ahmad*
*MISt (2010)*
*Library and Information Studies***
*Faculty of Information (iSchool), University of Toronto*
Program Director
ARMA Toronto Chapter
Cell : (416) 827 4325 & (647) 898 3970
Email: [log in to unmask]
Email Alternate: [log in to unmask]
*P* *Think Green! Print this email only when** **necessary.*
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