If you do need to retain electronic records for 100 years, or even as little as 30ish, you may want to consider computer output to microfilm (COM).
Stephen Cohen
Metlife
----- Original Message -----
From: "Link, Gary M." [[log in to unmask]]
Sent: 11/04/2011 07:49 AM AST
To: [log in to unmask]
Subject: Re: Acid and Lignin-Free Storage Cartons
Todd,
1. If I was considering a re-housing project as you are contemplating, I would also be planning on buying acid-free file folders -- as the folders contact more of the contents than the boxes, and therefore inhibit the leaching of the acid in the paper from one paper to the next more than boxes alone.
2. As others have stated, it would be a waste of money to buy acid-free boxes (and folders) if your environmental conditions are not suitable for long-term storage of paper.
3. For records needing to be retained for 100 years, you have a lot more work on your hands keeping the electronic records accessible for the retention period than the paper records.
Good luck,
Gary Link, CRM
Pittsburgh, PA
[log in to unmask]
-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On Behalf Of Todd Johnson
Sent: Thursday, November 03, 2011 5:33 PM
To: [log in to unmask]
Subject: Acid and Lignin-Free Storage Cartons
Many of the records we create need to be retained for the life of the pipeline
which in many instances can be between 75-100 years. We are implementing
processes to limit the amount of paper created during the project phase, but
aren’t close to being paperless at this time. With that said, I have been
looking at the best way to ensure paper records stored for 75-plus years
remain legible throughout their lifecycle. My question is concerning the use of
acid free, lignin-free storage cartons. Are there any studies showing how
much the integrity of a record is lengthened through the use of these
compared to those cartons that don't contain these qualities?
Ultimately, I want to find out if the acid and lignin-free cartons are worth the
extra investment over the life of these documents.
Any guidance is appreciated.
Thanks,
Todd Johnson, CRM, ERMm
Southern Star Central Gas Pipeline
Manager – Records & Information Management
[log in to unmask]
List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message.
mailto:[log in to unmask]
List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message.
mailto:[log in to unmask]
List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message.
mailto:[log in to unmask]
|
