Todd,
If not already purchased, you may want to invest in a hygrometer to monitor relative humidity. This way you can tell when there are fluctuations and be able to address them before issues arise.
Stephen Cohen
Metlife
----- Original Message -----
From: Todd Johnson [[log in to unmask]]
Sent: 11/04/2011 08:16 AM EST
To: [log in to unmask]
Subject: Re: Acid and Lignin-Free Storage Cartons
Thank you everyone for the insight on the boxes, folders and storage
conditions. We are anticipating a move to a new, in-house storage facility
in the next 12-18 months so if we are already putting forth resources and
labor into moving the boxes, I thought it was worth looking at
opportunities to improve the current storage conditions.
As to your point 3, Gary, why do you have to pour salt in my wounds on a
Friday morning? I think that is one of the major challenges we face is
balancing the increased efficiency of electronic records with the need for
long-term storage. Increased efficiency is nice, but a mute point if you
need, and can't produce, the record in 50 years. You've gotta love this
stuff!
Happy Friday!
Todd Johnson, CRM, ERMm
Southern Star Central Gas Pipeline
Manager - Records & Information Management
[log in to unmask]
On Fri, Nov 4, 2011 at 6:49 AM, Link, Gary M. <[log in to unmask]> wrote:
> Todd,
>
> 1. If I was considering a re-housing project as you are contemplating, I
> would also be planning on buying acid-free file folders -- as the folders
> contact more of the contents than the boxes, and therefore inhibit the
> leaching of the acid in the paper from one paper to the next more than
> boxes alone.
>
> 2. As others have stated, it would be a waste of money to buy acid-free
> boxes (and folders) if your environmental conditions are not suitable for
> long-term storage of paper.
>
> 3. For records needing to be retained for 100 years, you have a lot more
> work on your hands keeping the electronic records accessible for the
> retention period than the paper records.
>
>
> Good luck,
> Gary Link, CRM
> Pittsburgh, PA
> [log in to unmask]
>
>
> -----Original Message-----
> From: Records Management Program [mailto:[log in to unmask]] On
> Behalf Of Todd Johnson
> Sent: Thursday, November 03, 2011 5:33 PM
> To: [log in to unmask]
> Subject: Acid and Lignin-Free Storage Cartons
>
> Many of the records we create need to be retained for the life of the
> pipeline
> which in many instances can be between 75-100 years. We are implementing
> processes to limit the amount of paper created during the project phase,
> but
> aren’t close to being paperless at this time. With that said, I have been
> looking at the best way to ensure paper records stored for 75-plus years
> remain legible throughout their lifecycle. My question is concerning the
> use of
> acid free, lignin-free storage cartons. Are there any studies showing how
> much the integrity of a record is lengthened through the use of these
> compared to those cartons that don't contain these qualities?
>
> Ultimately, I want to find out if the acid and lignin-free cartons are
> worth the
> extra investment over the life of these documents.
>
> Any guidance is appreciated.
>
> Thanks,
>
> Todd Johnson, CRM, ERMm
> Southern Star Central Gas Pipeline
> Manager – Records & Information Management
> [log in to unmask]
>
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