On Mon, Nov 28, 2011 at 12:22 PM, Hilliard, Mary <[log in to unmask]>wrote:

> Have any of you had a chance to review the ISO 30300 and the associated
> 30301:2011 to see how it stacks up to 15489?  I am especially interested in
> knowing what others knowledgeable in the profession have to say about the
> usefulness of this standard.
>
> According to the article, it "incorporates experience gained in the
> implementation of ISO15489, Information and documentation - Records
> management, published some 10 years ago." and is complementary to "ISO 9001
> (quality management), ISO 14001 (environmental management), and ISO/IEC
> 27001 (information security management)."
>

Below are some snips from the ISO guidance on what the MSR's are and
aren't.... safe to say these are NOT a replacement for the sorely outdated
ISO 15489 which should have been revised over 5 years ago the first time
and this year for the second time since it's initial issue in 2001.

ISO made a decision to start developing these "Management System" standards
back in 2006 to sit on top of functional standards,  They were designed to
explain the purpose of the technical "family of standards" related to a
variety of associated subjects- the RM 'family' include things like the RM
and Metadata standards.  The intent, as it says below, "are written for
non‐specialists".

ISO's desire was to produce a group of "MS" documents to generate bundles
of Standards- "MSR" is for records, "MSQ" is for Quality, etc, etc.  My gut
reaction to this was it's a marketing thing more than anything else... and
part of why is there is a HARD SELL getting US organizations to adopt ISO
standards unless they have a business requirement to- like selling to EU
markets where an organization must be ISO 9001 or 14001 certified/compliant
to do business with them. It's a non-trivbial effort to comply with many of
the ISO guidelines and lots of US organizations don't see the benefit to
their bottom line... and many in senior management won't read the
standards... so these "MS" documents were designed to give non-technical
people the ability to get a taste of the benefits of the technical
documents.

With regard to their comment about these being "complementary to "ISO 9001
(quality management), ISO 14001 (environmental management), and ISO/IEC
27001 (information security management)." I am in direct disagreement with
this statement.  If you work in an organization that is either certified or
attempting to achieve certification under ISO 9001/14001 you have likely
read the sections on documents and records... if you haven't, find who has
the standards within your organization and read them CLOSELY.  What they
pertain to is the DOCUMENTS AND RECORDS required to attain certification
under those standards, NOT ALL documents and records within your
organization.  And while they point to ISO 15489 as a means manage that
subset of records, the guidance states WHAT the records consist of and you
HOW the records must be managed... they don't necessitate you follow all
the guidance in ISO 15489, just that you do certain things in certain ways.

"The original standard, ISO 15489 (and its related standards and technical
reports), provided
the foundation for developing the new MSR standards and remains the primary
reference for
them. ISO 15489 is, however, scoped at a completely different level,
addressed to the records
and archives management industry and written in technical language of
records practitioners.
The records systems mentioned at 15489 are scoped at the operational level
and defined as
the system/s which captures, manages and provides access to records through
time. Records
systems are part of the Operation of a Management System for Records (MSR),
but shouldn’t
be confused or mixed."

"With regard to MSR, a “management system“ within an organization is the
way for top
management to establish a policy and objectives and the means to achieve
them. The scope
of MSR Standards series is to present records as another aspect (which can
be integrated with
other aspects such as quality, environment, information security, etc.) to
enable top
management to build a management system for good governance and proper
functioning of
organizations. The standards address the universal reality that all
organizations create records
in the course of their activities."

"The management system standards are written for non‐specialists and are
constrained by
particular protocols relating to the structure, vocabulary and their
auditable nature."

"The MSR standards are not a substitute for the ISO 15489 and its related
standards and
technical reports. The MSR standards do not try to cover all aspects of
recordkeeping or
records management. Technical aspects will be covered by 15489 series and
other ISO
products to be developed."

Larry
-- 
*Lawrence J. Medina
Danville, CA
RIM Professional since 1972*

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