Jessica,

The mantra is that there is no difference between electronic and any other
types of records. True as far as it goes. Develop solid policies and
procedures. Make sure you have as fine an understanding of your
organizations IT capabilities as possible. Never write a policy or
procedure that will put you out of compliance. Push, lead, coddle your IT
folks to where you need them to be.

Now for the diffreence, nowhere is it more important to document your
practices than in the world of electronic records. WIth other formats we
are typically given the benfit of the doubt. WIth good practices the belief
is htat the records have not been altered, destroyed or manipulated
intentionally (not if you have poor practices, but good ones). This is not
the case with electronic records. Even with good practices the level of
documentation needs to be higher. The assumption, when a record is
corrupted or missing, for whatever reason, is that it was intentional. Our
burden is to require and develop practices that document as much of the
process as possible.

The method of diposal will depend on what tools and expertise you have
within the orgainzation. Everything from shootine disks with a 30.06 to DOD
wipes. Certainly the most complete is physical destruction. Grind up your
disks. IT will have a fit. It shoots your ROI out and may not be necessary.
I recomment that whatever you do (don't shoot your drives) make sure it is
NAID certitified if possible.

The devil is in the details.
What are you trying to do?

Chris Flynn

On Fri, Dec 9, 2011 at 1:14 PM, Broady, Jessica <[log in to unmask]> wrote:

> Hi,
>
> Does anyone have advice or information on the destruction of electronic
> records?
>
> Thank you.
>
>
> Jess Broady
> NFPA
> Morgan Technical Library
> One Batterymarch Park
> Quincy, MA 02169
> 617-984-7475
> [log in to unmask]<mailto:[log in to unmask]>
>
>
>
> IMPORTANT NOTICE CONCERNING RESEARCH AND INFORMATION PROVIDED BY THE NFPA
> CHARLES S. MORGAN TECHNICAL LIBRARY:  This correspondence is not a Formal
> Interpretation issued pursuant to NFPA Regulations. Any opinion expressed
> in this e-mail is the personal opinion of the author, and does not
> necessarily represent the official position of NFPA or its Technical
> Committees. NFPA does not warrant or assume any legal liability or
> responsibility for the accuracy, completeness, or usefulness of any
> information or research provided. In addition, this correspondence is
> neither intended, nor should it be relied upon, to provide professional
> consultation services.
>
>
> List archives at http://lists.ufl.edu/archives/recmgmt-l.html
> Contact [log in to unmask] for assistance
> To unsubscribe from this list, click the below link. If not already
> present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the
> message.
> mailto:[log in to unmask]
>

List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message.
mailto:[log in to unmask]