Below is the posting for an electronic records position at the Indiana State Archives, part of the Indiana Commission on Public Records.  Please forward to interested parties if you believe they may want to apply.

You can access the on-line application at http://www.in.gov/spd/2334.htm. If you click on the Apply Now link, it will take you to a search screen.  If you use the advanced search option, and enter Job Opening ID, the ID for the position is 577545.  The position closes midnight Eastern Time on January 31, 2012.

Thanks,


Jim Corridan
Director & State Archivist
Indiana Commission on Public Records


Indiana Electronic Records Specialist

Job Description
The Indiana Commission on Public Records has a vacancy for an Electronic Records Specialist.  This position performs complex services and technical work for the State Archives.  The work performed involves planning, developing, implementing and directing an electronic records preservation program and providing  technical direction to program staff, other divisions and governmental agencies.  In consultation with the Division Director, the Electronic Records Specialist may train, schedule, assign, and prioritize staff workloads.  The position works under general supervision, with moderate latitude for the use of initiative and independent judgment.

Responsibilities
The Electronic Records Specialist will research, analyze and recommend strategies and actions necessary to plan, develop and implement an electronic records program for preservation of electronic records generated by state government agencies deemed to have permanent archival value.  The position will be responsible for developing program policies, procedures, standards and manuals in accordance with program objectives and goals.  This position will carry out technical work focused on electronic records transferred to the State Archives including:

*         Appraise and assist with the development of records retention and disposition schedules for government records; coordination of data conversion and migration; description of records series and other tasks and procedures necessary to ensure preservation and access to electronic records accessioned into the State Archives;

*         Provide direction to staff in the development and integration of methods and procedures related to the management and preservation of electronic records;

*         Provide services and technical direction/assistance to state government agencies and affiliated programs on issues related to the transfer, preservation, and accessibility of electronic records and content;

*         Work with State Archivist to oversee the electronic records appraisal, preservation, arrangement, and description efforts of staff archivists, employees, interns and volunteers

*         Respond to Public Information Act requests for electronic records;

*         Other duties as assigned.
Knowledge, Skills and Preferred Experience
Master's degree in library science, archival administration, or information technology or 5 years work experience in related field; Certified Archivist or Certified Records Manager designation is desirable;
Three years professional experience managing electronic records or digital content;
Knowledge of archival systems, hardware and software used for electronic imaging systems, document management systems, and personal computers;
Excellent project management skills;
Work experience with standard desktop software;
Knowledge of archival techniques, electronic records preservation practices, systems analysis, data management, imaging practices, email retention, emerging electronic technologies, and component hardware/software;
Ability to analyze data, to formulate conclusions, and to write well organized and grammatically correct reports/correspondence;
The ability to effectively explain complex archival and information technology issues to staff, associates, government entities and the public;
Ability to work well with a wide variety of persons in and outside the division;
A valid driver's license is required.

Additional Information
Work is complex in nature, with special detail to priceless articles for digital scanning preservation. The preferred candidate will possess a working knowledge of state government organizational structures, operations and functions; experience in appraisal of electronic archival records; experience in the application of automated information management systems to library, archival, records management, or business problems; knowledge of Indiana history and government; and experience writing grant proposals and implementing grant programs.
This position requires the ability to lift up to 50lbs boxes, sitting and standing for long periods of time in lab, and normal desk related taks: data entry, scanning, etc.
This position has limited supervisory responsibilities.
Salary Range

$41,418.00-68,822.00
Benefits Statement

The State of Indiana offers a comprehensive benefit package which includes medical, dental, vision, life insurance, retirement plans and accrued leave.
EEOC Statement

The State of Indiana is an Equal Opportunity Employer.


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