>>Trying to get the users to go through their folders to clean out unneeded documents is almost impossible.<<
I don't know of a tool that will do what you are looking for. However, if you are looking to dispose of duplicated materials, check out a tool called Directory Report. Among its capabilities is the option to quickly identify duplicate files and directories. Once identified, the tool provides options on how to handle the files.
I think it is a tool everyone should have in their toolbelt.
Bill Roach, CRM
Opinions expressed are my own and not those of my employer or any other entity.
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