CITY OF SEATTLE
Records Management Analyst
POSITION DESCRIPTION:
In collaboration with the City Records Manager, the Records Management Analyst will: conduct records
appraisal surveys; assist City agencies in developing records retention schedules and implementation within
the department; assist in conducting training in records management issues and practices; conduct records
compliance audits; analyze recordkeeping systems; and assist the City Records Manager in the development
of City-wide records management policies and procedures.
JOB RESPONSIBILITIES:
Responsibilities
* Develop and implement records retention schedules for City departments for paper and/or electronic
based records, conduct legal research to ensure retention periods meet federal, state and local
requirements
* Assist in the development and implementation of standards, administrative procedures, systems, and
training to properly manage electronic records throughout the phases of identification, creation, active
use, retention, and disposition
* Analyze agency recordkeeping systems (both paper and electronic) and recommend improvements
including implementing new systems, use of emerging technologies, imaging systems, etc., ensure
compliance of electronic systems with existing state or federal guidelines
* Assist in planning and conducting citywide training program, records management policies and
procedures, identify and develop materials to be used by those conducting training and the materials
for participants
* Conduct records appraisal surveys and inventories in all City departments, identify and develop of
records series which reflect the responsibilities of the agency
* Assist City agencies in developing vital records programs, develop vital records schedules and identify
methods of protection for agencies' vital records
* Conduct audits of City agencies for compliance with records management policies and procedures
* Assist in identifying and developing City-wide records management policies, conduct research to
identify emerging trends in records and information management which may affect the City
* Assist Archives staff with the identification and accession of archival records into the Municipal
Archives
* Perform other duties as required
QUALIFICATIONS:
Required Qualifications
Bachelor's Degree and 5 years experience in records and information management or related field and/or a
combination of experience and education necessary to perform the duties successfully.
Desired Qualifications
* Masters Degree with concentration in archives and records management and/or related technical
certificate
* Knowledge of records management theory and practices
* Knowledge of electronic records issues and emerging technology solutions, including development and
implementation of document management systems
* Knowledge of Washington State Public Records statutes
* Knowledge of archival theory and practice
* Ability to Identify, evaluate, and recommend electronic records management issues and best practices
* Ability to communicate effectively (oral and written) and present materials to groups effectively
* Familiarity with computer programs and systems including HTML, Access, PowerPoint, Excel, Word
* Team leadership and project management skills
* Ability to analyze data and produce reports
SALARY: $30.16 - $35.14 Hourly
APPLICATIONS MAY BE FILED ONLINE BY 6/26/2012 AT:
http://www.seattle.gov/jobs
Job #2012-01621
RECORDS MANAGEMENT ANALYST
If you are unable to apply on-line you may submit a paper application by the closing date to Personnel via.
Seattle Municipal Tower
700 5th Avenue, Suite 5400
Seattle, WA 98104
206-684-8088
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The City is an Equal Opportunity Employer that is committed to diversity in the workplace. The City is a Drug Free Workplace
Jennifer Winkler
City Records Manager
Legislative Department - Office of the City Clerk
600 Fourth Avenue, Floor 3
PO Box 94728
Seattle, WA 98124-4728
(206) 684-8154
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