Carol,

I assume that you know this terminology is not a new concept, but is seen
differently by different groups:

Data Warehousing where the concept originated:
http://en.wikipedia.org/wiki/System_of_record
http://www.information-management.com/issues/20030501/6645-1.html
etc.
Googling System of Records brings up a lot of the various - differing -
concepts  about the use of this terminology. Somewhat like the way you seem
to be seeing it.

However, AIIM in the last few years has proposed to differentiate Systems of
Records (older line of business applications, ECM, and ERM architectures)
from Systems of Engagement (Social Media):
http://www.aiim.org/Research-and-Publications/Research/AIIM-White-Papers/Sys
tems-of-Engagement
http://aiim.typepad.com/aiim_blog/2010/10/systems-of-record-and-systems-of-e
ngagement.html
They (sort of) think anything not a Social Media system is one "of Record".

I just wanted to make sure you knew these different "perspectives" on the
terminology are out there.

John


**************************
John Phillps
Information Technology Decisions
www.infotechdecisions.net



-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On Behalf
Of Wyatt, Carol A. (MRO)
Sent: Monday, June 25, 2012 8:58 AM
To: [log in to unmask]
Subject: Definition for Systems of Record

We are trying to develop a new concept around defining Systems of Record in
our company.  A system of record would maintain the authoritative version of
a record and have the appropriate retention applied to it.  Conversely, if a
system is not a system of record, we would treat the information as
transient, similar to the way we handle email.

Have any of you out there addressed this issue?  I love to hear how others
handle this concept.

(I am cross posting, so please forgive any repetition.)


Carol Wyatt
[mro_logo_e_sig]
5555 San Felipe Street, Suite 2514
Houston, Texas 77056-2799
Office:  713-296-4550
Cell:  281-714-7549




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