Folks,
My problem with this approach is that there is such high turnover at the storing entities that the newbies don't know to inform a central storage unit that there is a legal hold or a change in the retention period.  I often find that the notice of destruction wakes up the locals to fact they have stuff stored and that in turn elicits information about legal holds, audit needs, etc.  Dick King, University of Arizona

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From: Records Management Program [[log in to unmask]] on behalf of Glen Sanderson [[log in to unmask]]
Anyway a thought crossed my mind.
Why not have pre approval for destruction.
When you get a box to send off site you have them pre authorize the destruction based on the current retention schedule
Your outs are
1-If the schedule changes the system would reflect that
2-IF there are legal holds you can still hold the box then when the hold is lifted it could be destroyed.
3-If there are no issues the box gets destroyed.

Anyway just had a few minutes to think about this and was wondering if anyone is doing this, has thought of it or does everything work perfectly?

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