I looked into pre-approved destruction a while back, and decided that the 
level of responsibility was way too high for my comfort level.  To destroy 
records without sign-off requries two things:  First, that the retention 
schedule is beyond reproach.  That means it has ongoing approval from all 
business units and is supported by ongoing research of legal and regulatory 
requirements, and not only that but that you can demonstrate that you have 
these things should you end up in court.  Second, that the legal and audit 
holds process in your organization is beyond reproach - Legal and every 
business unit informs RIM of a hold, in detail, as soon as they are aware of it, 
and RIM tracks and applies each hold effectively.  Again, measures are 
necessary to be able to demonstrate these things should you end up in court.

As Larry mentions, the volume and complexity of electronic records changs 
things... it makes this kind of pre-approval much more appealing.  I know that 
it's been done... but it's a big project that requires major on-going time and 
effort to manage and maintain.

Wayne Hoff, CRM
Calgary, AB

List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message.
mailto:[log in to unmask]