Dear Katrina,
Just a thought. Maybe you could remove all PII information from all the
records (reports, design and plan sets, specs, etc.) so you wouldn't have
to do it again. Maybe title the documents under a specific reports, design
and plan sets, specs, etc. I suggest that the date created would be kept
in case you want to reference the documents from a specific time period.
Just thoughts.
Best Regards,
Ilene Hau'oli Baker
On Sat, Jan 14, 2017 at 9:25 PM, NKhramtsovsky <[log in to unmask]> wrote:
> Dear Katrina,
>
> In my jurisdiction, the only law that requires destruction of records is
> privacy law. In Russia, personally identifiable information must be
> destroyed within 30 days from date when all the stated PII processing goals
> are met. As far as I know, similar legislation exists in Europe.
>
> Hope this helps.
>
> With my best regards,
> Natasha
>
> -----Original Message-----
> From: Records Management Program [mailto:[log in to unmask]] On
> Behalf Of Katrina Royce-Malmgren
> Sent: Wednesday, January 11, 2017 8:46 PM
> To: [log in to unmask]
> Subject: Records Destruction
>
> I work for an engineering consulting company and I was asked to research
> whether there are any laws which REQUIRE destruction of records - or
> whether our company could choose to keep all records indefinitely for
> convenience purposes? From my research, I understand that records
> containing PII must be destroyed. Could anyone comment on the idea of
> keeping the majority of our records (reports, design and plan sets, specs,
> etc.) indefinitely? Would there be any harm in doing so? Thanks! Katrina
>
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