Jim, a quick look at ISO 23081-1, Information and documentation, Records
management processes - Metadata for records yields the following:
ISO 23081-1:2006(E), 8.4.10.2: "Records management metadata are as much
subject to authenticity rules or criteria as the records to which they are
linked in order to make them trustworthy. <snip> An important element for
ensuring authenticity of metadata and proper metadata management over time
is the requirement that captured metadata be fixed."
I agree with Steve and your inclinations: reusing old series numbers for
new, unrelated series is not a good idea - Dwight
On Thu, Mar 3, 2011 at 11:26 AM, Mullen, James L <
[log in to unmask]> wrote:
> <<Steve Whitaker said:
>
>
>
> Bad, bad, bad idea. Numbers are infinitum; why bring up a possible
> conflict
>
> in the future? The potential confusion could be dangerous.>>
>
> -----
>
> We're leaning in this direction, Steve. Do you have or know of any
> documented best practices (ARMA, AIMM, ANSI, ISO, etc.)? Steve said so
> just doesn't solidify my case much ; )
>
>
>
> I'm also uncovering some industry-specific configuration management best
> practices that would discourage this - at a minimum.
>
>
>
>
>
>
>
> From: Mullen, James L
> Sent: Thursday, March 03, 2011 8:37 AM
> To: Recmgmt-L ([log in to unmask])
> Subject: Reusing deleted records series code numbers
>
>
>
> ... We're looking at deleting those series and re-using the records
> series code numbers. If anyone knows of any free references on the
> topic (our budget is zero), pros, cons, or other wisdom to share, I
> would be grateful.
>
>
>
> ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
> Jim Mullen, Company Records Specialist - Engineering
> Spirit Aerosystems Inc.
>
> Tech. Services & Process Config., Data & Records
> P.O. Box 780008, M/C K32-02
> Wichita, KS 67278
> (316) 526-0069
> mailto:[log in to unmask]
> <mailto:[log in to unmask]>
> ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
>
>
>
>
>
>
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--
Dwight Wallis, CRM
Multnomah County Records Management Program
1620 SE 190th Avenue
Portland, OR 97233
ph: (503)988-3741
fax: (503)988-3754
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